Want Professional Business Email Hosting for Your Company?
Give your business a more professional presence with email addresses that end in your own company domain, such as name@companyname.com
No need to manage the technical setup yourself. We take care of the email system so you can focus on your business.
With Online Philippines’ Managed Business Email Hosting, you get professional business email hosted on our managed dedicated server infrastructure, plus a team you can turn to when you need help.
YOUR OWN PROFESSIONAL BUSINESS EMAIL
Build credibility with every email you send.
Instead of using generic email addresses, give your team professional business accounts such as:
Your company domain becomes part of every customer interaction, helping reinforce your brand and establish a more professional business presence.
MORE THAN JUST BUSINESS EMAIL HOSTING
Your employees come and go. Your company email system needs to keep up.
Employee turnover can create an overlooked security and administrative risk. When an employee leaves, their company email may still contain sensitive conversations, customer information, documents, passwords, and other business data.
With managed business email hosting, Online Philippines can help your organization manage these transitions properly.
1
EMPLOYEE OFFBOARDING
When an employee leaves your organization, you can request that their email account be suspended or deactivated promptly.
This helps prevent former employees from continuing to access company email and reduces the risk of company information leaving with them.
You can also change account passwords and prepare the mailbox for the next person taking over the role.
2
EMPLOYEE ONBOARDING
When a new employee joins your organization, we can assist with creating their business email account and getting them set up.
From creating firstname@companyname.com to configuring the account for their preferred email application, we help make the onboarding process easier.
3
ROLE AND ACCOUNT TRANSITIONS
Employees may change positions, departments, or responsibilities.
When this happens, email accounts can be updated, suspended, redirected, or reassigned based on your organization’s requirements.
This helps ensure that business email remains under the company’s control, not tied permanently to one individual.
WHY CHOOSE ONLINE PHILIPPINES FOR BUSINESS EMAIL HOSTING?
1. DEDICATED SERVER INFRASTRUCTURE
Your business email is hosted on our managed dedicated server infrastructure rather than a completely open, public email hosting environment.
This gives us greater control over the server environment and allows us to manage the resources allocated to your business.
2. MANAGED EMAIL SECURITY
We help configure and maintain essential email security measures, including spam and virus protection and email authentication such as SPF, DKIM, and DMARC.
Our team also monitors the hosting environment and performs necessary server maintenance to help keep your email system secure and reliable.
3. PERSONALIZED TECHNICAL SUPPORT
When you have an email problem, you don’t have to search through generic help articles or wait for support from a large global platform.
You have Online Philippines as your technical point of contact.
We can assist with account setup, password resets, email configuration, sending and receiving issues, employee onboarding, employee offboarding, and other common business email concerns.
4. STORAGE-BASED PRICING
Why pay separately for every employee when your primary need is professional email?
Our business email hosting plans are based on shared storage rather than a separate subscription for every user.
This gives growing businesses more flexibility when adding email accounts.
5. WE MANAGE THE TECHNICAL SIDE
From DNS configuration and email authentication to account management and troubleshooting, our team handles the technical requirements behind your business email.
You get the benefits of professional business email hosting without having to become your own email administrator.
6. BACKUP YOUR EMAILS
Our add-on service allows you to backup your emails on our server so in the event of a crash you can always go back and retrieve your emails from a backup file.
WHAT’S INCLUDED
- Business email using your own company domain
- Ability to set up email signatures for each user
- Professional webmail access
- Shared email storage based on your selected plan
- Email account creation and management
- Employee onboarding email setup
- Employee offboarding and account suspension assistance
- Password resets and account administration
- Email forwarding and autoresponders
- Spam Filters
Frequently Asked Questions
What is business email hosting?
Business email hosting allows your business to have professional email addresses using your own company domain, such as name@companyname.com. Online Philippines hosts and manages the email system for you.
Do I need my own company domain?
Yes. You will need a registered company domain, such as companyname.com, to create professional email addresses using your business name. If you don’t have a domain yet, Online Philippines can also assist you with domain registration.
How many email addresses can we have?
Our plans are based primarily on shared storage rather than charging you separately for every employee. This gives you flexibility to create multiple business email addresses within your allocated storage and reasonable-use limits.
Can we create an email account for a new employee?
Yes. You can request a new business email account whenever you onboard a new employee. Our team can assist with setting up the account and getting the employee started.
What happens when an employee leaves the company?
You can request that the employee’s email account be suspended or deactivated. This helps prevent the former employee from continuing to access the company’s email account.
If the email account needs to be transferred to another employee, we can also assist with changing the password and preparing the account for the next person taking over the role.
Can we keep an employee's email after they leave?
Yes. You can retain the email account and its existing messages, subject to your available storage. This can be useful when the account contains important business communications or information that the company needs to retain.
Can we use our business email on Outlook or other email apps?
Yes. Your business email can generally be accessed through webmail and configured on commonly used email applications and devices. Our team can provide the integration details, but support is limited to our server environment.
Do you help if someone forgets their email password?
Yes. As part of our managed email service, we can assist with password resets and account access issues.
What if we have a problem sending or receiving emails?
You can contact Online Philippines for assistance. We can help investigate common email problems and determine whether the issue is related to the account, email settings, or the receiving or sending service.
Is my email secure?
We take steps to help keep your email environment secure, including spam and virus protection and recommended email security settings. Our team also manages and monitors the hosting environment.
No email service can guarantee that an account will never be compromised, so we also recommend that employees use strong passwords and follow good security practices.
Why should we choose Online Philippines instead of a large email provider?
Large platforms can provide excellent email services, but they typically operate on a self-service or per-user subscription model.
With Online Philippines, you get a managed service with storage-based pricing and a team you can directly contact for account management and assistance. We can help with employee onboarding, employee offboarding, password resets, and day-to-day email concerns.
Do you charge per employee?
Our plans are primarily based on shared storage rather than charging a separate monthly fee for every email user. This can make the service more flexible for businesses with multiple employees.
What happens if we need more storage?
If your business uses most of its allocated storage, we can recommend an upgrade to a larger storage plan or additional storage. This allows your email system to grow along with your business.
Can you transfer our existing emails to your system?
Yes, email migration may be possible depending on your current email provider and the amount of data that needs to be transferred. We can assess your existing setup and advise you on the migration process and any applicable fees.
Can Online Philippines manage our email accounts for us?
Yes. That’s one of the main benefits of our service. You can contact our team for email account creation, employee onboarding, employee offboarding, password resets, and other account management needs.
Do we need an IT person to manage our business email?
No. Our managed service is designed to reduce the need for your team to handle the technical side of business email. Online Philippines can manage the email system and provide assistance when you need it.
Is this a replacement for Google Workspace or Microsoft 365?
It can be an alternative if your primary requirement is professional business email hosting. Google Workspace and Microsoft 365 include additional productivity tools such as cloud storage, document editing, video meetings, and collaboration features.
If your business primarily needs professional email and managed email support, our service may be a more cost-effective option.
How much does managed business email hosting cost?
Our managed business email hosting starts at ₱2,500 per month. The final cost depends on your organization’s storage requirements and other service needs.
Can we start with a smaller plan and upgrade later?
Yes. You can start with a storage plan that fits your current needs and upgrade as your business and email storage requirements grow.
What happens if we decide to stop using your email hosting service?
You are free to discontinue the service if your business needs change. Before the service ends, Online Philippines will coordinate the account closure and provide the necessary account and domain information within our control to help you transition to another email provider.
To avoid disruption, we recommend setting up your new email service before terminating your existing account.
Can we move our email to another provider in the future?
Yes. You are not locked into Online Philippines. If you decide to move to another email provider such as Google Workspace or Microsoft 365, you may do so at any time, subject to the terms of your service agreement.
Online Philippines can provide the relevant account and domain information within our control. The actual transfer or migration of existing emails will need to be handled by your new email provider or your designated IT provider.
We recommend completing any required email migration or backup before terminating your Online Philippines email hosting service, as access to the hosted mailboxes may no longer be available once the service has been terminated.
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